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Policies & Manuals
Policies and manuals are the core to any successful human resource program. Let
us help you craft and/or maintain your human resource policies and generate
manuals to explain them or make use of the templates made available to
myHRweb clients. Below is a few human resource manuals and policies we
regularly assist our clients with.
Employee Handbooks
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Employee handbooks are a way for employers to consistently ensure that employees
know business rules. At times, employers fear that an employee handbook can be
used against them. However, the fact of the matter is the where employers get
in trouble is when the rules are enforced inconsistently or if the rules are
not clearly communicated.
There are several items that should be covered in an employee handbook. Here is
a quick, but not all inclusive, list of topics often covered in an employee
handbook.
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Employment Relationship
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Equal Opportunity and Harassment Prevention Policies
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Code of Conduct
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Office Hours, Pay Policies and Pay Dates
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Holiday Policy
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Leave Policies: Vacation and Sick, and other leave
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Hiring and Promotion Policy
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Employment Status: Part and full time, and exempt versus non-exempt
employees
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Tax and Homeland Security Requirements
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Communications, including e-mail, Internet and phone, Services
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Receipt of Handbook Acknowledgement
A template for an employee handbook is available on the Manager Dashboard for
myHRweb clients. Our Personnel Touch HR consulting team can help
you modify this template or create a personalized one to meet your
company's needs. Learn more about why your company should have an employee
handbook and what should be in it by reading our
"Why an Employee Handbook?" whitepaper .
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Affirmative Action Plan
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Do You Need an Affirmative Action Plan?
If you need to ask, probably not. However,
employers with government contracts of over $50,000 per year and
over 50 employees may be required to have in place an Affirmative
Action Plan (AAP). Developing and implementing all of the necessary
parts to an AAP can be time consuming, confusing, and
frustrating. Our Personnel Touch human resource
consultants have experience with creating these plans and can
help employers prepare for this change in their business practices.
After implementing the plan, we can help on an on going basis with
the maintenance, and the reporting requirements.
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Safety and Security Plans
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Need help documenting your safety program? Or setting up and implement
safety training ? What steps is your company taking to reduce the risk
of injury and encourage a safe working place? Are tracking and reporting
measures in place? If not, we can help!
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Policies & Procedures
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While employee handbooks act as an introduction to the general rules of a
business, Policies and procedures, or P&Ps, are more thorough. P&Ps not
only explain the rule but also how to administer the rule. With that amount of
detail, it is probably obvious that not all rules require a formal P&P. |
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In deciding what rules should be developed into P&Ps, the employer must
evaluate which of the rules needs to be emphasized in their workplace. Some of
the more important P&Ps should be those based on state or federal laws
which require special handling of certain situations. Some examples include:
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Confidentiality and HIPPA Security
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Requests for leave, specifically
request for FMLA
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Equal Opportunity and Harassment, which
includes language on how to report and investigate (for managers)
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Performance Management (i.e.
performance reviews and salary increases)
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Communication Services
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